Beautiful Wedding Stationery Ideas For Your Perfect Wedding

Beautiful Wedding Stationery

So, you’ve got your date, picked a venue, decided on the guest list and are now waiting for the big day to come? It is time to think about the finer details that contribute to your big day. Wedding stationery adds a personalised touch and can come in a variety of different formats. It will set the tone for your wedding day, so you need to make sure you get it right. 

Thoughtful and well-planned wedding stationery is a must-have for a number of reasons:

  • It enables you to express your personality and make a statement;
  • Wedding guest book ideas and other stationery ideas give you lots of options that help the feel of your overall wedding  experience;
  • Wedding stationery costs will vary depending on the solution you choose, from DIY invitations and thank you notes to artwork created with the help of a designer – which gives you plenty of options;
  • It supports your wedding theme and makes the event look complete by matching you both as a couple, the wedding vibe and the décor;
  • Original artwork brings a creative and unique aspect to your wedding.

Types of Wedding Stationery


When we say invites, most couples think about the traditional wedding invitations, but there are multiple types of wedding-related invites you can send to your guests. These include save the date cards, engagement party invitations, bridal shower invitations, bachelor/bachelorette party invitations, rehearsal dinner invitations, and welcome dinner invitations. If you keep all these invite designs similar or flowing then you create a brand for your big day.

Of course, you don’t necessarily have to offer the printed version for each of these events, especially when you want to control costs. You can print the wedding invitations and send the others in digital format, taking care to preserve visual identity among your different invites. An idea to personalise your invites is using your own personalised stamp which creates a stronger connection between you and the recipient.

Bridesmaids and Groomsmen Proposals

Your future bridesmaids and groomsmen should be dear friends or family that you have shared amazing memories with. They are people who have stood by your side through thick and thin and asking them to take on this important role at your wedding should be done right. .

The Complete Wedding Invitation

Did you know that a full wedding invitation can be quite complex? 

It will include the outer envelope, the inner envelope, optionally a belly band to wrap the invitation suite and hold it all together, the invitation card (the largest and most substantial element in the invitation), the reception card (with the name of the venue and address if the reception is held at a different location than the ceremony), the directions card, and the response card with the self-addressed stamp envelope. 

It is not compulsory to create and order all these cards as the main invitation card can include the entire information. However, if you want to put emphasis on the reception, or the directions are very important, you can dedicate a separate card to these. You can ditch some of the information altogether by creating a designated wedding website and direct your guests there for further information. This consolidates important information for online access at any time; it also helps reduce postage costs incurred by weighty invites.

Guest Book

This sentimental souvenir of your special day will become a treasured item to last a lifetime. The purpose of the guest book is to offer guests the opportunity to present their warm wishes and advice for a happy married life. 

Although not mandatory, the guest book is something to keep and look fondly back on for years to come. There are multiple guest book ideas you can choose from, varying from custom-designed guest books to the always convenient ready-made one that you can buy from any store that stocks wedding stationery.


villa botanica signage as wedding stationery

Looking for something different in terms of wedding décor? There is one particular type of wedding stationery that makes your event look original and attractive while also informing guests on where to go and what to expect from the event – and that is signage. Signage becomes even more important when you are getting married at a destination wedding venue and guests are not familiar with the location. The most popular wedding signage elements include:

  • Welcome signs;
  • Order of events signs – such a timeline sign will inform guests on the main moments of the big day, like vows, cocktail hour, first dance, speeches, cake cutting, throwing the bouquet, etc. The order of events does not necessarily have to be printed on paper – for instance you can have it pyrographed on a wooden pallet if your event is an informal one;
  • Seating – organise your guests with a stunning seating chart, or place cards for specific arrangement ;
  • Unplugged wedding notices – as long as you have a professional videographer covering the most important moments of your wedding, you may want to ask guests to turn off cameras and phones throughout the ceremony;
  • Ceremony program – featuring details such as the names of the bride and the groom, celebrant, music credits and members of the wedding party;
  • Other signs – may include cocktail menus, entertainment information, transport information or a venue map.

Place Cards

wedding reception table with a name card of a wedding guest

Little Hurricane Photography

Place cards are displayed at each guest’s seat and can provide a delicate and elegant (not to mention, organised) touch to your wedding reception décor. Little things such as take-home mementos can be also used as place cards, rather than using plain paper place cards. This can make all the difference and showcase your personality! Unusual ideas like using macarons as wedding place cards or placing napkins embroidered with guests’ names can make your wedding day stand out and be unforgettable to everyone attending. If you want to keep it simple, go for plain paper but experiment with calligraphy and fonts or different textures and palettes.

Thank You Letters

Kayla Temple Photography

These important pieces of wedding stationery enable you to express your sincerest gratitude to your guests for attending and supporting you on your big day. These notes should include a personally addressed thank you and a mention of any gift received. Each thank you letter should be personal and from you both as a couple – use vocabulary such as ‘Us’, ‘We’, ‘Our’. 

Main tips for writing the perfect “Thank you” notes include – making sure to always handwrite them, using your existing stationery theme/style, sending them as early as a week after the wedding and double-checking your facts. In order to address the right “Thank you” notes to the right people, make sure you are methodical when opening gifts so you avoid losing or mixing senders’ information – using a spreadsheet or word doc is a good way of organising all the information. 

Focus on some of the smaller, finer details and leave the wedding planning to the professional wedding planners at Villa Botanica. Villa Botanica Whitsundays is the perfect destination wedding venue, our planners are professional and experienced and they can advise and guide you on every aspect of your wedding day, from stationery to photographers. We take out all the stress so you can have the perfect Whitsunday wedding – contact us today to find out how we can create your dream wedding!

Contact Us

Getting in touch is the first step to planning your wedding. We’re here to answer any questions you might have. Enquire now to book your complimentary online tour of Villa Botanica.