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wedding planning Archives - Villa Botanica

newly wed couple being romantic in front of whitsundays coastal view with a header text "Booking Your Whitsundays Destination Wedding Planner"

Booking Your Whitsundays Destination Wedding Planner

By | Blog

Having a destination wedding has become increasingly popular among Australians and couples the world over.  With help from the right destination wedding planner, you can enjoy crafting the perfect wedding day without having to travel there in advance, and without feeling out of control and stressed; you get access to trusted local vendors and they’ll provide you with advice and recommendations that fit with your budget and vision.

With Covid-19 restrictions Whitsunday wedding venues have suffered this year, losing out on national and international couples who wish to get married away from home. If you’re a Queensland bride-to-be however, you can consider yourself lucky as the stunning Whitsundays are just a short plane ride away.  Tying the knot at a Whitsunday wedding venue looks like the best option for Queensland couples looking to trade their local venue options for a dream destination wedding venue in the coming year.

However stunning an Airlie Beach wedding may be, couples often feel like they have less control on wedding planning when the venue is away from home and are therefore somewhat put off, despite the numerous attractive qualities.

Through hiring a professional expert destination wedding planner you can put your stresses and concerns aside, the simple trick is finding the right planner for you! 

Top Tips on How to Find a Great Destination Wedding Planner:

whitsunday wedding venue with twinkling string lights at Villa Botanica - Destination Wedding Planner at Queensland

Jennifer Treloar Photography

– If you’ve got a venue in mind ask them what planners they work with. Judge those planners on how they communicated with clients and vendors, their organisation and management skills, and their overall professionalism.

– Use social media sites to do your own research, see what other couples have done and check out who was the planner behind that big day. 

– Look for testimonials from real wedding guests and couples, read what couples have said about their planners. You’ll want to feel confident that you are dealing with a planner you can trust.

Set up a call with your prospective planner about what the vision is for your wedding. Many can put together an attractive wedding but you need a problem-solver who knows how to mediate.

For excellent wedding planning support and an overall flawlessly planned destination wedding, make sure you ask your prospective destination wedding planner these 12 essential questions:

1. Are you specialised in destination weddings?

Make sure to find a planner or coordinator that actually specialises in destination weddings. Nobody wants to have to make decisions on vendors and seating arrangements blindly over the phone, miles away from the location. You need a trusted expert on hand to take care of it all for you. Ask them about the destination weddings they have planned so far and how they overcame any challenges they faced.

If a specialised planner isn’t in your budget, look for a resort with a strong on-site coordinator. This solution is more cost-effective compared to paying for a planner separately. This type of planner will also have valuable experience with that specific venue so they can guide you in creating a flawless day.

2. Are you a local planner?

Destination weddings attract all kinds of vendors and wedding service providers, but not all of these people are very knowledgeable about the resort, local catering and other wedding services, etc. Hire a planner who knows the location very well so they can recommend you the best local vendors, activities, and venues. Without insider information certain points may be overlooked, casting a shadow on your big day.

3. What packages would be best for me to consider?

Too shy to ask about prices? You don’t have to. Instead of asking how much you need to pay for the services of a wedding planning Qld professional, ask them about their packages and what they cover. You will avoid feeling awkward and you will be getting more useful information at the same time. Often you will find that package deals coordinated by a planner will be more cost-effective and fitting to your budget. Make use of your planners links and local knowledge – they will likely source the best deal for your budget. This brings us onto…

4. What discounts can I receive through you?

If you are not sure where to start or how much you should be paying for various wedding services, be sure to ask your planner directly. Friends who have just got married may not be completely honest with you and wedding websites can lie or have hidden costs too. If you want to make sure you are not working with unrealistic numbers in your head, or you’re avoiding a wedding day over-splurge, ask about the discounts that the wedding planner can give you access to.

5. Do you receive a commission?

Hiring a wedding planner means you will be gaining valuable access to insights from a wedding industry professional, allowing you to collaborate with the best vendors for your wedding day. Many clients wonder if they have to use the vendors recommended by wedding planners. It is important that your planner provides you with options when it comes to selecting vendors.  Working with recommended vendors is more efficient because you don’t need to spend time searching for other vendors on your own.

6. What has been your favourite wedding moment so far?

Wondering if you and this wedding planner are a match when it comes to organising your day at your destination wedding venue? Ask them about their fondest memories since becoming a planner, it will help you establish who they are and learn what exactly it is they love about what they do. Get to know your prospective destination wedding planner before you commit, it’s likely you will figure out whether they are a good fit for you or not early on in the research stage.

7. How many clients do you take per year and per month?

A number that is too small suggests the wedding planner does not really focus on wedding planning as their main profession. A number too large shows that he or she may be trying to juggle too many weddings just to earn more and not paying enough attention to each event. You need someone who is experienced and not overloading themselves, so they can devote sufficient time and experience to your big day.

8. Can you help me stay on a budget?

This question does not mean that you are looking for a cheap destination wedding planner; you are simply being a sensible couple. You need someone who is money-savvy and can tell you when and where to increase your budget and also where it is possible to lower costs without compromising on the success and quality of the event. While it may be tempting to buy luxury services on occasion of your wedding, the best thing is to keep in mind other expenses you may have after tying the knot, such as paying for a new home or vehicle, you don’t want to start your marriage with extra, unnecessary stress.

9. How do we keep in touch with you?

Knowing the availability of your destination wedding planner is crucial when you are organising a destination wedding such as an Airlie beach wedding. You will want to be in constant communication with your wedding planner in the months leading up to the big day, so you want to know how and when you can reach them. Ask them if they prefer to be called, emailed, or texted, or a combination of the above. Thankfully technology allows for virtual tours and more hands-on, face-to-face input without having to actually physically be there.

10. What happens in case of emergency?

As with most things, when it comes to planning you need to hope for the best and prepare for the worst. Your chosen wedding planner should have a well thought out backup plan in case anything goes wrong – like sending another trusted wedding planner with access to their work and data in case of sickness or personal emergency.

All these questions are aimed at securing a wedding planner that you feel you can trust, especially when you can’t go to and from the venue as you please. A planner that knows what you want, communicates effectively and knows all the best vendors to ensure your day is perfect.

Villa Botanica provides their own wedding planning services and will assign you a dedicated wedding planner from day one. Our experienced destination wedding planner will take you through what to expect and will present the entire planning process; we’ve crafted countless unforgettable and unique weddings already.

The first step towards making your wedding dream come true is contacting our expert destination wedding planner. Contact us online and ask any questions you might have about your destination wedding today.

a banner image of newly-wedded couple kissing with a banner text "Tips For Planning A Successful Destination Wedding In North Queensland"

Tips For Planning A Successful Destination Wedding In North Queensland

By | Blog

Planning a destination wedding North Queensland? You may be feeling a little anxious about the idea of planning a wedding away from your home, but at the same time you want something different for the most important day in your life. The good news is you can have both peace of mind and memories from tying the knot in a serene background. 

9 Tips For Planning a Destination Wedding In North Queensland

In this post we have gathered some of the most valuable tips for organising a successful destination wedding North Queensland.

1. Choose a place with amazing scenery

silhouette of a couple kissing in front of sunset Destination Wedding In North Queensland

The best destination wedding venues in Australia await you with incredible views of landscaped tropical gardens. Imagine making your entrance on a beautiful palm lined walkway and taking your vows in an exquisite hand carved timber wedding pavilion. When the night falls, your venue should provide you with an intimate place overlooking the sea and offer a breathtaking view from tables decorated with twinkling fairy lights.

2. Consider getting married in the winter

holding hands couple at the forest watching the sun set portraying Successful Destination Wedding In North Queensland

September is cited as the most suitable month for organising a destination wedding North Queensland, but the weather here is so warm and pleasant that you can have your wedding at any time of the year, including months when the islands are less crowded and you can enjoy more privacy. Winter weddings in North Queensland are becoming increasingly popular, and many events are planned between May and September due to rain being very rare during winter, cooler weather for those who don’t like the tropical summer heat, great accommodation deals, and unique light conditions as the sun is angled lower in the sky during winter, to name just a few advantages.

3. Be able to access to a wide range of fun activities

Opting for destination wedding North Queensland takes the stress out of organising fun activities and searching out places to visit for your guests. There are an abundance of beautiful locations, points of interest and activities to partake in, in and around the Whitsunday region. Tourist activities include – spotting whales, dolphins and turtles, visiting Whitehaven Beach, flying over Heart Reef, sailing, snorkelling The Great Barrier Reef, going on a cruise, dining out at one of the many amazing eateries, and watching the sunset.

With a destination Wedding North Queensland you can encourage guests to stay a little longer and turn your wedding invitation into a mini holiday. They will definitely never say that your wedding was just like the rest!

4. Opt for an amazing photo location

happy couple holding hands in the garden portraying successful Wedding Venue In North Queensland

A destination Wedding North Queensland offers you the opportunity to take advantage of tropical North Queensland’s inherent natural beauty as the perfect setting for your wedding album. There is no need to travel to a different spot to have a suitable background for your photos as the Whitsunday region is so naturally beautiful – perfect for taking amazing wedding photos. 

5. Choose an easily accessible destination 

wedding venue in Australia WhitSunday Region North Queensland - Villa Botanica

Many people associate destination weddings with long-haul overseas flights. Nothing is further from the truth if you choose the Whitsunday region. Whitsunday regional airport is just a couple of hours flight from Brisbane International. Moreover, tropical North Queensland has the vital infrastructure to make sure you reach your destination with minimal effort. You don’t have to worry about transportation as venues, such as Villa Botanica, drive their guests to and from to their accommodation.

6. Hire a top notch wedding planner

serious wedding planner taking notes in notebook portraying Tips For Planning A Successful Destination Wedding In North Queensland

Looking for someone to guide you ‘every step of the way’? Having a wedding planner you can count on is crucial if you opt for a destination wedding since you cannot be present for every step of the planning. A skilled wedding planner will offer both the time and know-how you may be lacking in order to craft your dream wedding.

It is important to have a wedding designer who is experienced and dedicated to making your dreams reality, someone who will provide helpful recommendations, guide you and tell you what to expect throughout the entire planning process. The Whitsunday region has become such a successful destination for weddings due to the small talented community of wedding professionals who love to make your day a success from morning to night. 

7. Keep the honeymoon local

a couple enjoying a peaceful honeymoon in a pavilion portraying Successful Destination Wedding In North Queensland

With international travel restrictions being what they are, a destination wedding North Queensland in the Whitsunday region allows you to seamlessly move from wedding to honeymoon with no travel in between. Here you can secure luxury wedding and accommodation, access to exciting activities and world class dining spots – all with friendly local service – you will never want to leave. Many couples postpone their honeymoon to an indefinite date because they are too tired after the wedding or their budget does not allow for pleasure travel, but once you have a destination wedding planned, there is no reason to leave immediately; stay and take at least a few days just for the two of you.

8. Look for privacy and an intimate feel

smiling couple holding hands in front of Villa Botanica Wedding Venue Portraying Destination Wedding In North Queensland

Many venues try to cram in as much business as possible, whereas certain boutique venues such as Villa only organise one wedding at a time so the location is entirely yours for the day and you don’t have to share your celebration with anyone but your guests. 

9. Visit the location in advance or at least take an online tour

a couple looking directly to laptop's screen

A destination wedding in North Queensland is easier to visit in advance compared to other overseas destinations, and making sure you have chosen the right venue before the big day is paramount. Ideally you should see your venue once before booking and three to four months before the wedding to finalise all details. Villa Botanica online allows you to experience the venue with a 3D tour.

Would you like to have a destination wedding that is both unique and accessible? The solution is recruiting Villa Botanica to take care of your special day as we definitely know how to make your destination wedding North Queensland successful! Our team organises over one hundred unique weddings each year and deeply cares about your event, always going that extra mile to create your dream wedding.

Where is Villa Botanica?

Villa Botanica is a unique wedding boutique located in the Whitsunday Islands, one of the most popular options for destination Wedding North Queensland. This tropical mansion has been created with painstaking attention to details in mind and its Balinese inspired antique backdrops match perfectly the palm forests and the turquoise Coral Sea.

Villa Botanica Weddings Venue and Wedding Planner - Whitsundays Destination Wedding In North Queensland

The story of Villa Botanica is itself very romantic. The estate was created by Ralph Hogan, a man passionate about the beauty of nature who spent many of his childhood years in a boarding school in the cold, dank highlands f Southern NSW. He vowed he would change his life by finding a princess, marrying her, and building her a palace in a warm place. Ralph’s dream came true and the palace of his dreams became Villa Botanica, a special haven he and his wife have decided to share with other couples by making it into a wonderful wedding venue.

If Villa Botanica is on your short list for wedding destinations, experience the magic of for yourself by taking the 3D tour on our venue website. The perfect destination wedding awaits you at Villa Botanica as our wedding planning professionals know the estate inside out and can secure for you the right photographer, florist, stylist, and so much more. 

Wondering how you begin planning your destination wedding North Queensland? Start by contacting us online! Don’t worry if you are not sure what you require. We have planned hundreds of weddings and we are here to help. We put our heart and soul into every wedding and create an experience tailored just to you!